Call for Self-Nomination for the 2017-2018 ACOA Executive Committee Secretary
Deadline for Self-Nominations - COB Friday, December 1, 2017
The Atlanta Commissioned Officers Association (ACOA) Executive Committee (EC) needs to fill the Secretary position and ACOA hopes that you will be interested in serving ACOA in this capacity. In addition to the duties listed below, the elected officer will promote the USPHS mission and assist with activities to increase morale and enhance camaraderie of Atlanta-area USPHS officers. The Secretary position counts under the "professional organizations" section of your category's benchmarks. Serving as a member of the ACOA EC is also an excellent way to meet other like-minded officers and advance the USPHS by uniting and serving Atlanta-based USPHS officers and advocating their interests through leadership and communication.
ACOA needs individuals who are motivated, energetic, and committed to supporting fellow Atlanta-area officers. With approximately 500 members, ACOA is the second largest branch in the Nation and has been active in professional development, community service, communication efforts, and special projects such as the annual promotion ceremony. More information on the activities of the branch, including our bylaws, is available on the ACOA website at www.atlantacoa.com.
Duties of the Secretary
Records all proceedings of the Executive Committee meetings; prepares written minutes for Executive Committee. Remaining meeting schedule:
December —Wednesday, December 6, teleconference
January —Saturday, January 28 (prior to Anchor and Caduceus Dinner)
February—Wednesday, February 7, teleconference
March—Wednesday, March 7, teleconference
April—Saturday, April 7, Time/place TBD, in person
May—Wednesday, May 2, teleconference
June—Wednesday, June 6, teleconference
July—Saturday, July 14 Time/place TBD, in person
August—Wednesday, August 1, in person
Distributes notices of upcoming general membership meetings via the ACOA listserv.
Distributes notices of upcoming Executive Committee meetings.
Maintains attendance records for all Executive Committee meetings.
At the request of the President, prepares official correspondence for all ACOA activities.
Maintains official files of ACOA activities.
Notifies the National Association of results of elections.
Develops a written agenda for all meetings to be approved by the President.
Provides written information for the ACOA newsletter, as warranted.
Updates the ACOA listserv quarterly.
Manages the ACOA listserv and distribution of announcements.
Prepares correspondence for signature by the President inviting guest speakers, confirming their participation, and sending thank you letters.
Creates and distributes thank you letters for officers participating on ACOA committees and events for inclusion in their eOPF.
Serves as Chair of the Membership Committee.
Other duties and functions as requested by the President.
To serve as the Secretary through the remainder of the operational year, which ends August 31, 2018.
All active duty and retired PHS Officers in good standing with COA and ACOA.
Assigned to the Atlanta metro area. Officers from all Atlanta-area HHS agencies and Atlanta-area officers detailed to non-HHS agencies are all strongly encouraged to apply.
Meet basic readiness requirements as set forth by RedDOG (retired officers excepted).
Obtain supervisory approval and include the approval with the self-nomination. An email from your first-line supervisor is sufficient.
How to Submit a Self-Nomination
In an email declaring your self-nomination, please provide the following:
Duty station location
Basic Readiness. Please include a PDF screenshot of your readiness for 10/1/17 from Direct Access.
The position for your self-nomination (if your self-nomination is for one of the three specific executive positions, please be sure to indicate if you would also like to be nominated for Member-at-Large)
Narrative (200 words maximum) that describes your vision and goals as an Executive Committee member, prior leadership experience, previous COA or ACOA experience, and any other knowledge and/or skills you think would benefit ACOA and Atlanta-area officers.
Your narrative will be distributed to the general membership. Although narratives may be formatted for consistency prior to distribution, the ACOA EC will not check narratives for spelling, grammar, etc. Therefore, please make sure you carefully proof your narrative before submission. All narratives that exceed 200 words will be returned to the officer for editing.
Send your email with the above information to the ACOA President, LCDR Erika Odom, at firstname.lastname@example.org with "2017-18 ACOA EC Secretary Nomination" in the subject line.
The deadline for self-nominations is COB Friday, December 1, 2017.
If you have questions, please contact the ACOA President, LCDR Erika Odom, at email@example.com